Top Conference Venues in London Where Business Meets Pleasure

Conference Venues in London

Are high-tech conference facilities and top location enough to make business event a success? No, corporate events require more than just conference facilities to be fruitful. A corporate event isn’t necessarily meant to be boring and stressful. You should leave no stone unturned to make your event appealing for the audience.  From the ambience and catering services to entertainment and relaxation facilities, everything should be perfect. Choose from conference venues in London that go off the beaten path to mix business with pleasure.

A venue that offers more than just conference facilities will ensure that your event becomes interesting for your delegates and productive for your company.  Read on to find venues that offer lavish facilities to make business pleasure. 

HMS President

Are your delegates tired of meeting at the same boring venues every time? Then choose a boat for hire on the north banks of the river. HMS President gives a perfect backdrop for any corporate event. From theatre style to classroom, you can choose a seating arrangement as per your requirements. The cotemporary conference facilities like AV aids, lighting, and professional staff make this space ideal to host business conferences.

Once the conference is over, the guests can pop in at the on-site bar and relish refreshing cocktails. As for entertainment, you can get a speed boat ride arranged for your delegates.  HMS President boasts stunning views of the city including attractions like The London Eye and Tate Modern.

40|30

How about holding your conference in the second largest building of the city? Conference facilities at 40|30 match international standard. Some of the amenities include audio visual equipment and printers. The menu is so exquisite and extensive that there is something for every guest. It includes British, Italian and international cuisines. Sea food is also included in the menu. There is an on-site two level bar and restaurant at the 39th and 40th floors where the guests can eat, drink, chat, and have fun.

Tower of London

Consider hiring the Tower of London to step back in time and amaze your guests. The guests can explore this historic landmark and relish drinks at the White Tower. The conference rooms feature ideal facilities including video recording and AV aids. The professional staff is on hand so that conference runs smoothly.  The Medieval Tower within the Tower of London is ideal for large scale corporate events and offers breath-taking views of the River Thames and Tower Bridge.

A conference is successful only when it is up to the expectations of the invitees. Consider hiring one of these venues to make your business event more unique, pleasurable, and interesting.

Top Factors to Consider While Choosing London Conference Venues

London Conference Venue

One of the major considerations while planning a corporate event is the venue. Choosing a suitable space is the first and foremost step towards the success of the event. So make sure, while choosing London conference venues, you consider all the important factors to get the most out of your event.

Whether you are planning a conference, meeting, seminar, or any business event, here are a few factors to consider while choosing the ideal venue.

Location and Accessibility

The venue should be easily accessible to the invitees. If you have invited international delegates, choosing a central location would be a wise decision. You can find a space in central London which is well connected to major transport links. Consider choosing a venue with parking facility to enhance the convenience of you guests.

Space

An over-crowded or empty venue may turn off your potential clients. Therefore, make sure that the venue provides ample space to accommodate all your guests. A venue with sufficient space will provide a comfortable experience to the attendees.

Modern Facilities

If presentations are a part of the event, make sure that the venue provides essential AV equipment like projectors, large screen, microphones, and speakers. Good lighting is the key to the success of the conference. Select a venue with ample natural light but make sure that window shades and blackout screens are available to darken the room during the presentation.

Budget

Do not choose a venue that overruns your budget. Begin your search for the venue as early as possible. Early booking ensures that you can avail special discounts and deals and also have more options to choose from. 

Suitability

Ask yourself whether the venue fits the corporate image of your company. A suitable venue will appeal to the target audience and create the right impression. Also, consider whether boardroom style, theatre style or a U shape venue will be appropriate for your event.

Catering Services

The guests need refreshment in between so make sure that the venue provides catering services too. Consider whether the menu includes vegetarian dishes. Many venues have flexible menu, so you can decide what drinks and dishes to include. 

Accommodation Facility

If your conference is a more than one day event, it is better to choose a venue that provides accommodation facility. It will enhance the convenience of your guests.

Take enough time to consider all these factors and then choose the venue. The success of your event will truly depend upon your choice of venue. 

Top Facilities to Look for in London Conference Venues

London Conference Venue

Choosing a venue to organize the next conference of your company is a tricky task that requires conscientious efforts. With so many things to organize at once, the task often ends up to be stressful. Choosing the right venue will eliminate much of the tension as you will have all the required modern facilities at your hand. Check out the ideal features and facilities that the London conference venues must possess for a successful conference.

Business Facilities

The conference venue should be equipped with all the ideal facilities required in a conference. An overhead projector, large screen, lighting system, speakers, Wi-Fi access, Printer, and stationery items are few facilities which enhance the chances of success. There should be a technical staff to handle the equipments. The venue should have a customized approach to suit the requirements of the client.

Dining Facilities

A venue which offers proper dining facilities should be preferred. If the conference continues for long hours, there has to be some refreshments for the attendees. Many venues also offer a restaurant within their premises so that guests can take breaks in between to eat and relax.  Make sure that welcoming staff is available to cater to the guests.

Accommodation Facility

If the conference is a 2-3 days event and you have invited international clientele, selecting a venue in a hotel can be a clever choice. Apart from the fully furnished conference and screening rooms, you can avail additional facilities like restaurant,bar, and most importantly accommodation for your delegates. Some hotels also provide car rental services to pick your delegates from the airport.

Little Things that Count

Other than these facilities, some other things should be considered too. A conference turns out to be successful only if all the invites are able to reach the venue on time. Therefore, choose a location which is easily accessible to all the guests. The capacity of the venue is also to be considered, choose the venue depending upon the number of people you are inviting. Proper parking facility should also be available.

If all these facilities will be on hand, the conference will turn out to be a success and you will be able to maintain the image of your company. 

Know Your Checklist Before You Take the Event To Conference Venues in London

Conference Venue

You can easily exert a lasting impression on your guests, through your upcoming conference in London. All that you need for the occasion is to have a perfectionists’ approach as an organiser, and fabricate this event with punctilious care. Make your event successful with the help of this checklist:

• Purpose of the Event: Define the purpose of your event. What aims do you plan to achieve through this event, and who all do you plan to invite? Clients? Employees? Prospective clients?

• Allocate the Funds: Allocation of funds in right areas is the primary step to event organisation. This is to ensure a right use of your funds.

• Who To Invite: Shortlist the guests according to the scale and importance of the event you are planning.

• Decide the Date: Begin with deciding a suitable date for the event.

• Duration and Timings: When do you plan to organise the event? And for how long? Decide on the duration and timings of the event.

• Hire a Suitable Venue: Hiring a venue will require some deliberation on the size, type, seating plan and availability of the venue. Start looking for suitable conference venues in London enough time before.

• Check the Facilities: What all facilities do you want to prop your event? Check the availability of the facilities with your chosen venue.

• Book External Services: If you are going to need services, unavailable at your hired venue, it is time to book for external service providers. Find out your requirements, approach the service providers and book their services in time.

• Parking Facility: Your guests will expect enough parking space for the event. Assure them this facility to make your guests’ participation convenient.

• Conference Programme: Plan each step of the conference, and make the necessary preparations for it. Have a record of the conference programme ready in your hand, throughout the event.

• Event Support: Have every supporting feature ready, with a team of experts. Audio-visual facility, printing, photocopy machine, and the security measures.

Add more plans to the list that you are going to need, and check out each step as you go through them. This will help you in meeting the entire conference requirements, and avoid exigency.

Training Programs and Planning Strategies at Various Conference Venues London

Corporate Training

Trainings are often given in companies and organizations usually regarding a new product launch or about new technology and services etc. These training programs arranged are for the betterment of the company in which the trainee leans and adapts to new skills and technology. The strength of the people to be trained further becomes a decisive point that whether it is to be planned on a large scale or an in-house training session would be enough.

Making a training plan needs attention and if it has to be organised on a huge scale then a conference venue in London must be hired. Following these simple steps ensure proper planning:

• Once you are being assigned the task of training arrangements, you must gather specific information from the business owners about the business and their strategy. Determining the training audience is also very important.

• The business owners and you together should decide that who will be delivering the training. Another question to be added here is that whether it will be done in person or online as these two training sessions will differ in arrangements.

• One must determine the desired outcome of the training organized. It is a particular subject on which the training has to be given. Or is it some special event that you want people to know? A person must be clear as what the business owner is actually looking for.

• Before the training session starts, the subject matter experts should join in as they are the people who are knowledgeable regarding the training content. If meeting in person is not possible then arrange a conference call or a business meeting with them.  

• Designate a team to design the complete training session. If the training is given online then related things are to be arranged such as projector, power point slides etc.

•  The location of the training is to be finalised quite in advance and if it is scheduled off-site, order all necessary supplies such as computers, projectors and other important stuff.

• Communicate the details with the training attendees including the time, location and date of the event so that they can prepare for things in advance.

Planning effective training requires all these components which must be implemented correctly in every way. 

Steps to Organize a Corporate Event Successfully at London Conference Venues

Corporate Event Planning

Proper planning and management is required to make any event a grand success. This also applies to corporate events in London. Effective organization of corporate events largely depends upon the location you choose. If the selected venue is easily accessible for the invitees and is well equipped with useful features, then it is certain that the event will turn out to be a successful one. The City of London is the financial hub where most of the business meetings and conferences are held because it is quite easy to find suitable London conference venues in this part. Here are different steps to be followed to organize a corporate event successfully in London:

Initial Planning

When you begin planning your event, you need to decide certain things which include:

• The date and time of event

• The availability of the conference venue

• The number of participants 

• The material required at the venue

• The overall cost of hiring the venue

• Different ways to cover the cost

• The schedule for the event

• The food menu at the venue

Deciding these key factors well in advance will be very helpful in organizing a corporate event effectually. Once the initial planning is done, the next step is the scheduling of tasks.

Scheduling the tasks

It is very important for you to prepare a timeline so that everything goes in a smooth manner. The guidelines to be followed to schedule different tasks are as follows:

• Take permission from the authorities

• Decide the kind of publicity you want to promote your event. 

• You can generate a web page for the corporate event. 

• Put signs and slogans at the conference venue to promote your event

• Confirm whether the required staff, services, and necessary apparatuses are available at the venue.

• Prepare an agenda and allocate time durations to the speakers so that you can manage to accomplish everything within the stipulated time.

• Coordinate and connect with the on-site event management staff.

• Ensure that everybody can easily access rest rooms. 

Executing the event

• Make sure that the technical staff is there to handle the technical equipment like projector, sound system, etc.

• Check that the seating arrangement is proper and the room is properly lit and air-conditioned.

• Try to arrange extra pens, notepads and most importantly your company’s pamphlets for promotional purposes.

• Talk to the event planners if anything else is required urgently. 

If you follow all the above mentioned steps, then your corporate event will definitely turn out to be a grand success and exceed everybody’s expectations.  

A Step-by-Step Guide to Plan a Meeting at Conference Venue in London

Meeting Planning

When you plan a meeting in London with the perspective to enhance your business results, you can be sure of one thing: you need to consider many different aspects to be the best in the industry. Let us highlight a step-by-step planning procedure to have a successful event at London conference venues.

Preplanning:

• Determine the purpose and objectives of your conference event or meeting.

• Consider the number of attendees and the special needs if any.

• Decide the date of the event and make sure it should not coincide with events of other companies with   same interests or does not fall on holidays.

• Plan the meeting in advance so that you get desirable venue in London

• Consider transportation needs

Finding the Right Venue:

• Determine what kind of venue will be best suitable for your event

• Select a convenient location that is accessible for attendees

• Determine the number of functions rooms available for you to hire

• Consider the various capacities of venues to make it easy for the attendees to accommodate

• Make sure of all the necessary facilities demanded by your type of event.

• Keep the comfort of attendees in your mind and this will help you decide on the venue with best facilities

Arranging Food and Beverage:

• Do not compromise on quality when it comes to selection of caterer for your event

• Allow enough time in your event for the attendees to have their meals or refreshments so that the food is not wasted because of hurry

• Try to serve a variety of food to impress your delegates

• Also, provide non-alcoholic beverages ion addition to beer, wines and spirits

Deciding the Layout:

• Conference and Hollow Square: If you are to hold interactive discussions with note taking activities, this type of layout is usually appropriate.

• U-shape: Suitable for groups less than 40 people where more of the discussions are addressed by the leader. Audio visual is set up at the open end of seating.

• Theatre: Appropriate for large sessions or conferences that do not need much of note taking.

• Classroom: This is the most often used set up for meetings and usually requires a huge hall or room. Tables are also provided for attendees to take notes and place other material.

Following this step-by-step procedure to have a healthy and successful event at conference venues in London.