5 Money Saving Tips for Planning an Event at London Conference Venues

London Conference Venues

In these challenging times, it’s no secret that companies are trying hard to save pennies wherever they can. Web conferences and social networks have a great place. But there are times when there is no option left apart from holding a conference to gather your delegates at one place. And you often end up breaking your bank. But there are several key areas where you can save your hard earned money. To help you stick to your budget, here are some money-saving tips to plan a business conference at conference venues London.

Pick Your Location Wisely

Location, location, location is an often-quoted mantra of the conference planning industry. Proximity to the airports, hotels, and London attractions, all these factors will increase the cost. It’s better to first consider your requirements like whether your attendees are local or international, this will help you decide whether you want a space near airport or not. Consider the duration of the conference to decide whether to book a space with accommodation or not.

Beer Budget

It’s the most demanded facility, so you cannot afford to compromise on quality. But drinks are also one of those things that can blow you budget. The best way to save money is to look for a venue that has an in-house catering service. These are more flexible when it comes to deciding the menu that fits the event’s budget.

Decorate on a Dime

Decoration is yet another area that turns into a real budget blower. But with simple tips, you can keep the costs to minimum. The best possible option is to find out a fully- decorated venue. Renting decorations turns out to be quite expensive whereas using in-house stock can save you huge bucks.

Focus on the AV Equipment

Do not get swayed and blindly pick a venue offering high-tech AV equipment.  Talk to the speaker and decide whether AV aids are actually required or not.

Registration

Are you still using pen and paper for registration? Web registration is a killer app in the market. Why not register your attendees using this app and save money rather than wasting it on paper methods.

These ideas and tips will help you save precious pennies while organizing a business conference or meeting.

Tips to Make Your Business Event More Interesting at Conference Venue London

Conference Venue London

Organizing a conference is a great way to gather your entire workforce under one roof and communicate your business message. However, conferences can be deadly dull for the audience. Endless presentations lead everyone to drop off. But with some thoughtful touches, you can make your conference engaging and interesting and set it apart. Turn your boring corporate event at conference venue London into a productive experience with these ideas and tips.

Ice Breakers

Games, activities and ice breakers are a great way to spice up your event and enhance participation. You can pick a conference energizer as per the space and seating arrangement. According to your company’s needs, set the time period from 10 to 90 minutes. After lunch is the best time to introduce an ice breaker and get everybody back on board.

Give Me a Break!!

Don’t leave your guests checking their watches. After a long presentation and lecture, the employees may feel tired and sleepy. Give them breaks in between to refresh and reenergize.

Outside the Box

Pick an outside the box location for the meeting. A good location and setting can add that X factor to your business event. If the weather is not fowl, hold your meeting outdoor. If weather is cold and budget is not a constraint, hire a glass-covered and heated rooftop venue.

Refreshing Beverages

There comes a time when everybody really needs matchsticks to prop up their eyes. Before your audience falls asleep, serve hot beverages like tea and coffee to let the guests reenergise and start again.

After-Conference Party

An after party can truly make up for the fun and frolic that was missing in the conference. As it is said, the way to a man’s heart is through his stomach. So, serve the best food to win the heart of your potential clients.

Conferences are not necessarily meant to be boring. With some extra planning, you can make your conference a fun and productive event.

Latest Events and Conference Trends to Follow at London Conference Venues

Conference Venue London

London city hosts numerous business events every year. With advancements in technology, the trends in conference industry also keep changing. If you are to organize a conference in the capital city, keep a track of the latest trends for 2012 and the next year. It’s highly important to know what today’s modern delegates expect from a conference or any business event.

Follow these cutting-edge trends in conference industry to make your business event a success at London conference venues.

Technology Trends

• The IT Element

With technological advancements, updated equipment will continue to influence conferences and events in many ways. So, while booking any space, consider this as your search criteria. Laptops, projectors, large screens, and microphones have become a part of any standard meeting room kit. Besides, there is a high demand for onsite Wi-Fi access in the meeting rooms.

• Get Smart with Smart Phones

For the next year and beyond, smart phones will be the standard for computing. Your delegates will expect to connect, do business and blog live even during the conference.

• The Power of WWW

WWW will continue to impact the success of any business event. Adding that online factor is essential to connect to those who are not present. Networking with experts during conferences through web-conferencing has become common these days.

Catering Trends

• The Green Menu

Companies are attempting to maintain a green image even if they are not affecting the environment. The green movement will continue to gain momentum in the years to come which has given birth to sustainable menu. The event organizers ensure that all the products come from sustainable farming and production process. Sustainable menus will become great ways to boost event’s green credentials.

• Healthy Food Options

The whole idea of conference catering is transforming radically. The hottest topic in the market is nothing but healthy eating. With people becoming more concerned about their diet, conference catering modifications have led to healthier food options.

Customizing the Event

• A Special Touch

Rather than all-business events, companies are making an attempt to mix business with pleasure. Venues with onsite bars, views of the city, better catering are gaining popularity.

• Engaging Discussions

A guest speaker lecturing the audience has become a thing of the past. A more engaging conference is what your delegates require. Boardroom style seating plan is in trend for conferences and meetings. This allows close interaction among all. U-shape arrangement is apt for large groups.

Keep track of these latest trends in conference and event industry and try to be one step ahead to please your clientele.