5 Money Saving Tips for Planning an Event at London Conference Venues

London Conference Venues

In these challenging times, it’s no secret that companies are trying hard to save pennies wherever they can. Web conferences and social networks have a great place. But there are times when there is no option left apart from holding a conference to gather your delegates at one place. And you often end up breaking your bank. But there are several key areas where you can save your hard earned money. To help you stick to your budget, here are some money-saving tips to plan a business conference at conference venues London.

Pick Your Location Wisely

Location, location, location is an often-quoted mantra of the conference planning industry. Proximity to the airports, hotels, and London attractions, all these factors will increase the cost. It’s better to first consider your requirements like whether your attendees are local or international, this will help you decide whether you want a space near airport or not. Consider the duration of the conference to decide whether to book a space with accommodation or not.

Beer Budget

It’s the most demanded facility, so you cannot afford to compromise on quality. But drinks are also one of those things that can blow you budget. The best way to save money is to look for a venue that has an in-house catering service. These are more flexible when it comes to deciding the menu that fits the event’s budget.

Decorate on a Dime

Decoration is yet another area that turns into a real budget blower. But with simple tips, you can keep the costs to minimum. The best possible option is to find out a fully- decorated venue. Renting decorations turns out to be quite expensive whereas using in-house stock can save you huge bucks.

Focus on the AV Equipment

Do not get swayed and blindly pick a venue offering high-tech AV equipment.  Talk to the speaker and decide whether AV aids are actually required or not.

Registration

Are you still using pen and paper for registration? Web registration is a killer app in the market. Why not register your attendees using this app and save money rather than wasting it on paper methods.

These ideas and tips will help you save precious pennies while organizing a business conference or meeting.