A Guide to Plan an International Conference at London Conference Hotels

London Conference Hotels

It’s no secret that planning an international conference poses many challenges in front of us. From language barriers to currency exchange, many problems come up that need to be addressed. Choosing London conference hotels as your venue eliminate half of the glitches. Most of the hotels offering conference facilities also offer accommodation, airport shuttle, and currency exchange services too. To help you plan successful international conference, here are some tips and suggestions.

Venue with Accommodation

Picking a hotel venue is the perfect choice when it comes to planning an international conference or meeting. Book multiple rooms at the hotel in anticipation of your attendees. Don’t forget to check the cancellation policy of the hotel. It’s suitable to pick a location in proximity to the airport.

Business Resources

Check with the speaker what AV aids are required at the event. Most of the conference suites feature state of the art facilities including internet, high-tech AV equipment, and secretarial services too. Expert technical staff remains at hand so that your conference runs smoothly.

Hire Translators

Establish a most commonly used language for conversation. Since it’s an international conference, it’s handy to hire translators. The venue may have its own multi-lingual staff to handle language issues of the guests. Talk to the event mangers to confirm what facilities and services they offer.

 

What After Conference?

Apart from ice-breakers and activities, there should be an after-party once the conference is over. This will give an opportunity to the delegates to mingle with each other and relax a bit.

Plan in Advance

Good rule of thumb for a successful international conference is to plan everything ahead of time. Book your venue in advance to get special offers. This will help you keep your budget on track. Besides, give your delegates enough time to plan their trip abroad.

Try these ideas to make your international conference or meeting a success.

5 Money Saving Tips for Planning an Event at London Conference Venues

London Conference Venues

In these challenging times, it’s no secret that companies are trying hard to save pennies wherever they can. Web conferences and social networks have a great place. But there are times when there is no option left apart from holding a conference to gather your delegates at one place. And you often end up breaking your bank. But there are several key areas where you can save your hard earned money. To help you stick to your budget, here are some money-saving tips to plan a business conference at conference venues London.

Pick Your Location Wisely

Location, location, location is an often-quoted mantra of the conference planning industry. Proximity to the airports, hotels, and London attractions, all these factors will increase the cost. It’s better to first consider your requirements like whether your attendees are local or international, this will help you decide whether you want a space near airport or not. Consider the duration of the conference to decide whether to book a space with accommodation or not.

Beer Budget

It’s the most demanded facility, so you cannot afford to compromise on quality. But drinks are also one of those things that can blow you budget. The best way to save money is to look for a venue that has an in-house catering service. These are more flexible when it comes to deciding the menu that fits the event’s budget.

Decorate on a Dime

Decoration is yet another area that turns into a real budget blower. But with simple tips, you can keep the costs to minimum. The best possible option is to find out a fully- decorated venue. Renting decorations turns out to be quite expensive whereas using in-house stock can save you huge bucks.

Focus on the AV Equipment

Do not get swayed and blindly pick a venue offering high-tech AV equipment.  Talk to the speaker and decide whether AV aids are actually required or not.

Registration

Are you still using pen and paper for registration? Web registration is a killer app in the market. Why not register your attendees using this app and save money rather than wasting it on paper methods.

These ideas and tips will help you save precious pennies while organizing a business conference or meeting.

Tips to Make Your Business Event More Interesting at Conference Venue London

Conference Venue London

Organizing a conference is a great way to gather your entire workforce under one roof and communicate your business message. However, conferences can be deadly dull for the audience. Endless presentations lead everyone to drop off. But with some thoughtful touches, you can make your conference engaging and interesting and set it apart. Turn your boring corporate event at conference venue London into a productive experience with these ideas and tips.

Ice Breakers

Games, activities and ice breakers are a great way to spice up your event and enhance participation. You can pick a conference energizer as per the space and seating arrangement. According to your company’s needs, set the time period from 10 to 90 minutes. After lunch is the best time to introduce an ice breaker and get everybody back on board.

Give Me a Break!!

Don’t leave your guests checking their watches. After a long presentation and lecture, the employees may feel tired and sleepy. Give them breaks in between to refresh and reenergize.

Outside the Box

Pick an outside the box location for the meeting. A good location and setting can add that X factor to your business event. If the weather is not fowl, hold your meeting outdoor. If weather is cold and budget is not a constraint, hire a glass-covered and heated rooftop venue.

Refreshing Beverages

There comes a time when everybody really needs matchsticks to prop up their eyes. Before your audience falls asleep, serve hot beverages like tea and coffee to let the guests reenergise and start again.

After-Conference Party

An after party can truly make up for the fun and frolic that was missing in the conference. As it is said, the way to a man’s heart is through his stomach. So, serve the best food to win the heart of your potential clients.

Conferences are not necessarily meant to be boring. With some extra planning, you can make your conference a fun and productive event.

Catering Ideas for Business Conferences at London Meeting Venues

Business conferences are known to be quite formal events and holds great reputation of the company organising it. The best thing for planning the most successful business conference is to start planning it early as it involves lot of things. It starts from finding ideal London meeting venues to planning related to food and catering. You need to choose a caterer in advance and need to have few ideas beforehand.

As far as catering for conferences are concerned, many caterers have ready to go menus and the planning further depends on the amount of people at the conference. Here are some catering ideas for conferences in London:

Breakfast:

If the conference is to be held in the morning, serving a continental breakfast is the easiest to do and an affordable option too. It includes fruits, juices, muffins, butter; jams are quite popular among business conferences in the capital city of London. Business people don’t relish a full course meal early morning. There should be someone to refill the coffee mugs on every table if required.

Brunch:

These are meant to be a little heartier. Setting an omelette station where the guests can choose their own topping etc. is a viable option. You can have the option of salads at one corner of the hall and the other corner can be spread with cheese and breads. The menu can also include various soup options as well.

Lunch:

The menu for this can be decided on the basis of number of people attending the conference. If these are less than 20 people, sandwiches and salads are the most appropriate things to fill in. A line of hot dishes can be served if the conference is mid-sized. There must be plenty of vegetable dishes for vegan eaters. Pasta, salads along with few dessert options can be a good addition to the entire event.

Dinner:

If the guests are to be served with dinner it has to be arranged with a proper meal with at least three main courses along with breads and desserts at the end.

This is how the whole catering idea for a business conference should go about and it depends upon the number of people as well as the budget of course.

Ways to Use Social Media to Engage Audience at London Conference Venue

London Conference Venue

Integration of social media into a conference has almost become an expected thing. But with a vast array of social media tools, it becomes difficult to know where to start. First of all, when you hire a London conference venue, make sure that it has all the contemporary features like internet and AV equipment. Most of the conference organizers do not take full advantage of the social media to engage the audience. To help you plan an up-to-date conference, here is a blue-print of using social media before, during, and after the event.

Before the Conference

Create an Event Page:All conferences and events usually have an official website. But you can also list your business event at various social networking websites like Facebook and LinkedIn. Your attendees swim in different ponds so you have to make use of these different online platforms to reach your target audience.

Tweet Information: Keep posting important information regarding you conference. This will help your audience to acquire relevant information and you can keep in touch with your expected attendees.

During the Conference

Live Discussions:Host a live discussion through web conferencing. The audience will get an opportunity to hear from the experts that are otherwise not present in the conference. But make sure that appropriate AV aids are at hand like projector, sound systems, and computer.

Networking: During the conference, give your audience the freedom to interact and network with each other. Ask a helper to monitor the questions posted on your event page and discuss it during the conference.

After the Conference

Post Videos: Post videos of your conference on You Tube. This will help you track the likes and dislikes for your event.

Ask for Feedback: Through your blog posts and Facebook page, encourage your attendees to give feedback. The response will help you track the success of your conference.

Conference organisers have to keep up with the communication revolution and its latest trends. These are just a few ways to utilize social media in your business event.    

Tips to Choose an Effective Theme for Your Business Event at London Conference Venues

London Conference Venues

No matter how hard the companies try, corporate events are held to be deadly dull. To inject some fun into the event, the best way out is to theme it. But choosing the perfect theme for a business event is a daunting task. You have to consider the latest trends, the type of delegates and their likings and of course your company’s corporate image.

With so much to keep in mind, you are bound to get confused. To help you pick a perfect theme for your event planned at London conference venues, here are certain tips and ideas.

What’s the Season?

Can you link your business event with something seasonal? With holiday season making its way into our busy schedules, you can blend your business event with office Christmas party or New Year party. These festive themes will give you an opportunity to mix business with pleasure. Along with completing your business goals, you can have some festive fun.

Current Trends

Look what’s happening in the world? Keep a track of the latest trends and try to tailor your business event around something recent like Olympics or some favourite business based television show like The Apprentice (a popular show in UK) or Dragon’s Den.

Type of Delegates

It’s important to consider the age group and interests of the delegates before picking a theme. Try choosing a universal theme that appeal to the majority of your guests, so that everybody can fully participate.

Go Green

Companies are trying their best to keep up a green image. So why not pick the ‘Go Green’ theme for your event? Gain a green image for your company by adopting a sustainable menu and suitable green decorations.

Don’t Break the Bank

Whatever theme you choose, make sure you don’t blow the budget. Pick a universal theme that does not require a lot of props and planning to make it successful. You can be creative and pick an imaginative theme but make sure that it is relevant to your event. You must be expecting people from different countries and cultures. So, a general theme like ‘Around the World’ would be more apt than a specific theme like Luau.

What after the Event?

Once the business thing is over, you have to offer something relaxing to your guests. Plan an after event party and arrange superb food to indulge the taste buds of the guests. You can also arrange some competitive activities and games like ‘minute it to win it’.

To make a business event success, it is important to blend business with fun. And these up-to-date ideas will help you pick a suitable theme and make your corporate event fun and engaging.

Latest Events and Conference Trends to Follow at London Conference Venues

Conference Venue London

London city hosts numerous business events every year. With advancements in technology, the trends in conference industry also keep changing. If you are to organize a conference in the capital city, keep a track of the latest trends for 2012 and the next year. It’s highly important to know what today’s modern delegates expect from a conference or any business event.

Follow these cutting-edge trends in conference industry to make your business event a success at London conference venues.

Technology Trends

• The IT Element

With technological advancements, updated equipment will continue to influence conferences and events in many ways. So, while booking any space, consider this as your search criteria. Laptops, projectors, large screens, and microphones have become a part of any standard meeting room kit. Besides, there is a high demand for onsite Wi-Fi access in the meeting rooms.

• Get Smart with Smart Phones

For the next year and beyond, smart phones will be the standard for computing. Your delegates will expect to connect, do business and blog live even during the conference.

• The Power of WWW

WWW will continue to impact the success of any business event. Adding that online factor is essential to connect to those who are not present. Networking with experts during conferences through web-conferencing has become common these days.

Catering Trends

• The Green Menu

Companies are attempting to maintain a green image even if they are not affecting the environment. The green movement will continue to gain momentum in the years to come which has given birth to sustainable menu. The event organizers ensure that all the products come from sustainable farming and production process. Sustainable menus will become great ways to boost event’s green credentials.

• Healthy Food Options

The whole idea of conference catering is transforming radically. The hottest topic in the market is nothing but healthy eating. With people becoming more concerned about their diet, conference catering modifications have led to healthier food options.

Customizing the Event

• A Special Touch

Rather than all-business events, companies are making an attempt to mix business with pleasure. Venues with onsite bars, views of the city, better catering are gaining popularity.

• Engaging Discussions

A guest speaker lecturing the audience has become a thing of the past. A more engaging conference is what your delegates require. Boardroom style seating plan is in trend for conferences and meetings. This allows close interaction among all. U-shape arrangement is apt for large groups.

Keep track of these latest trends in conference and event industry and try to be one step ahead to please your clientele.

Hotel Conference Venues In London For Your Travel and Business Program

Conference Venues in London

Some outstanding venues in London are a part of hotels properties. And you can get the best deals with these venues, while saving a place for your guests’ and business partners’ stay. Find details of these hotel conference venues, to hire for your specific meeting, conference, or corporate function.

Grange City Conference and Events Centre

Grange City Conference and Events Centre is a part of Grange City Hotel, located in the flourishing of central London. You can make most of its impressive location and state of art facilities that can support your event by serving to all your requirements. With a row of rooms available with flexible capacities, you will find an optimum choice for your specific guest list. This skyscraper has a good choice with hotel rooms too, that offer 5-star amenities. Hire this venue to get staff support too.

Grange St Paul’s

With a huge capacity to support a group of 2,000 delegates, its rooms are constructed to support the well-appointed meeting rooms and vents. Hire the banquet halls, meeting spaces and boardrooms for your conferences in London city. a part of Grange St Paul’s Hotel, it has all the features, amenities and staff support that makes for a 5-star property. Its perfect setting against Godliman Street fetches even more events for business purpose. Look into its flexible room types, suitable for 12 to 2,000 guests. Besides, you can book room for yourself or your delegates at the hotel itself.

Barbican Centre

Not a hotel venue, but Barbican Centre is hugely supported by hotels. It is easy to find hotels right next to this splendidly versatile venue. While its is a well known venue destination for any event with significance, it is easy to get the most appropriate stay option right next to it. With its expert support.

Hire one of these venues to get a strong support for your event in London. Along with a suitable space for event, you can easily book a stay with them, or right next to them.

Conference Venues in London With Contemporary Interiors

Conference Venues in London

London has every shade of life. And its traditional touch engulfs not just the life of people, but also its magnificent structures. Here in London city, you can find venues with traditional construction, with their timeless grace. And on the other hand, it has some vivacious venues which shine in glamour.

Some of its contemporary Conference Venues in London with state of art facilities are:

Mermaid Conference and Events Centre

Mermaid Conference and Events Centre is a versatile venue with enough capacity for a small number of guests to a big group of corporates. This venue has stunning interiors, highly adaptable and spacious. The best feature of this venue is the splendid view visible from its windows. You can see the smooth flowing River Thames, giving a relaxed feel to the venue. It has a big options with rooms, and halls, which will take care of your requirements in most contemporary style.

Barbican Centre

Barbican Centre is an excellence of this age, with its various rooms suitable for every purpose, from entertainment to product launch. This splendid venue is available with a range of services, that include corporate hospitality to weddings and Christmas special arrangements and caterings. Suitable for every purpose from live music, to art, dance or learning sessions, this venue has just enough space for every purpose.

America Square Conference Centre

With extensive facilities to make your eventful celebration successful, this venue has everything for you to make the event planning easy going. Perfectly contemporary interiors and the latest facilities to cater to them, this venue is a sheer delight with its offerings. It is a suitable venue to bring about an event with 60 to 250 people. With its 5 breakout rooms flooded with daylight, it is a great relaxation to any event with a purpose.

Hire these venues for any business purpose from training to conference, banqueting to seminar, or for a warm function like a cocktail reception, or award ceremony. 

Top Conference Venues in London Where Business Meets Pleasure

Conference Venues in London

Are high-tech conference facilities and top location enough to make business event a success? No, corporate events require more than just conference facilities to be fruitful. A corporate event isn’t necessarily meant to be boring and stressful. You should leave no stone unturned to make your event appealing for the audience.  From the ambience and catering services to entertainment and relaxation facilities, everything should be perfect. Choose from conference venues in London that go off the beaten path to mix business with pleasure.

A venue that offers more than just conference facilities will ensure that your event becomes interesting for your delegates and productive for your company.  Read on to find venues that offer lavish facilities to make business pleasure. 

HMS President

Are your delegates tired of meeting at the same boring venues every time? Then choose a boat for hire on the north banks of the river. HMS President gives a perfect backdrop for any corporate event. From theatre style to classroom, you can choose a seating arrangement as per your requirements. The cotemporary conference facilities like AV aids, lighting, and professional staff make this space ideal to host business conferences.

Once the conference is over, the guests can pop in at the on-site bar and relish refreshing cocktails. As for entertainment, you can get a speed boat ride arranged for your delegates.  HMS President boasts stunning views of the city including attractions like The London Eye and Tate Modern.

40|30

How about holding your conference in the second largest building of the city? Conference facilities at 40|30 match international standard. Some of the amenities include audio visual equipment and printers. The menu is so exquisite and extensive that there is something for every guest. It includes British, Italian and international cuisines. Sea food is also included in the menu. There is an on-site two level bar and restaurant at the 39th and 40th floors where the guests can eat, drink, chat, and have fun.

Tower of London

Consider hiring the Tower of London to step back in time and amaze your guests. The guests can explore this historic landmark and relish drinks at the White Tower. The conference rooms feature ideal facilities including video recording and AV aids. The professional staff is on hand so that conference runs smoothly.  The Medieval Tower within the Tower of London is ideal for large scale corporate events and offers breath-taking views of the River Thames and Tower Bridge.

A conference is successful only when it is up to the expectations of the invitees. Consider hiring one of these venues to make your business event more unique, pleasurable, and interesting.

Top Factors to Consider While Choosing London Conference Venues

London Conference Venue

One of the major considerations while planning a corporate event is the venue. Choosing a suitable space is the first and foremost step towards the success of the event. So make sure, while choosing London conference venues, you consider all the important factors to get the most out of your event.

Whether you are planning a conference, meeting, seminar, or any business event, here are a few factors to consider while choosing the ideal venue.

Location and Accessibility

The venue should be easily accessible to the invitees. If you have invited international delegates, choosing a central location would be a wise decision. You can find a space in central London which is well connected to major transport links. Consider choosing a venue with parking facility to enhance the convenience of you guests.

Space

An over-crowded or empty venue may turn off your potential clients. Therefore, make sure that the venue provides ample space to accommodate all your guests. A venue with sufficient space will provide a comfortable experience to the attendees.

Modern Facilities

If presentations are a part of the event, make sure that the venue provides essential AV equipment like projectors, large screen, microphones, and speakers. Good lighting is the key to the success of the conference. Select a venue with ample natural light but make sure that window shades and blackout screens are available to darken the room during the presentation.

Budget

Do not choose a venue that overruns your budget. Begin your search for the venue as early as possible. Early booking ensures that you can avail special discounts and deals and also have more options to choose from. 

Suitability

Ask yourself whether the venue fits the corporate image of your company. A suitable venue will appeal to the target audience and create the right impression. Also, consider whether boardroom style, theatre style or a U shape venue will be appropriate for your event.

Catering Services

The guests need refreshment in between so make sure that the venue provides catering services too. Consider whether the menu includes vegetarian dishes. Many venues have flexible menu, so you can decide what drinks and dishes to include. 

Accommodation Facility

If your conference is a more than one day event, it is better to choose a venue that provides accommodation facility. It will enhance the convenience of your guests.

Take enough time to consider all these factors and then choose the venue. The success of your event will truly depend upon your choice of venue. 

Top Facilities to Look for in London Conference Venues

London Conference Venue

Choosing a venue to organize the next conference of your company is a tricky task that requires conscientious efforts. With so many things to organize at once, the task often ends up to be stressful. Choosing the right venue will eliminate much of the tension as you will have all the required modern facilities at your hand. Check out the ideal features and facilities that the London conference venues must possess for a successful conference.

Business Facilities

The conference venue should be equipped with all the ideal facilities required in a conference. An overhead projector, large screen, lighting system, speakers, Wi-Fi access, Printer, and stationery items are few facilities which enhance the chances of success. There should be a technical staff to handle the equipments. The venue should have a customized approach to suit the requirements of the client.

Dining Facilities

A venue which offers proper dining facilities should be preferred. If the conference continues for long hours, there has to be some refreshments for the attendees. Many venues also offer a restaurant within their premises so that guests can take breaks in between to eat and relax.  Make sure that welcoming staff is available to cater to the guests.

Accommodation Facility

If the conference is a 2-3 days event and you have invited international clientele, selecting a venue in a hotel can be a clever choice. Apart from the fully furnished conference and screening rooms, you can avail additional facilities like restaurant,bar, and most importantly accommodation for your delegates. Some hotels also provide car rental services to pick your delegates from the airport.

Little Things that Count

Other than these facilities, some other things should be considered too. A conference turns out to be successful only if all the invites are able to reach the venue on time. Therefore, choose a location which is easily accessible to all the guests. The capacity of the venue is also to be considered, choose the venue depending upon the number of people you are inviting. Proper parking facility should also be available.

If all these facilities will be on hand, the conference will turn out to be a success and you will be able to maintain the image of your company. 

Know Your Checklist Before You Take the Event To Conference Venues in London

Conference Venue

You can easily exert a lasting impression on your guests, through your upcoming conference in London. All that you need for the occasion is to have a perfectionists’ approach as an organiser, and fabricate this event with punctilious care. Make your event successful with the help of this checklist:

• Purpose of the Event: Define the purpose of your event. What aims do you plan to achieve through this event, and who all do you plan to invite? Clients? Employees? Prospective clients?

• Allocate the Funds: Allocation of funds in right areas is the primary step to event organisation. This is to ensure a right use of your funds.

• Who To Invite: Shortlist the guests according to the scale and importance of the event you are planning.

• Decide the Date: Begin with deciding a suitable date for the event.

• Duration and Timings: When do you plan to organise the event? And for how long? Decide on the duration and timings of the event.

• Hire a Suitable Venue: Hiring a venue will require some deliberation on the size, type, seating plan and availability of the venue. Start looking for suitable conference venues in London enough time before.

• Check the Facilities: What all facilities do you want to prop your event? Check the availability of the facilities with your chosen venue.

• Book External Services: If you are going to need services, unavailable at your hired venue, it is time to book for external service providers. Find out your requirements, approach the service providers and book their services in time.

• Parking Facility: Your guests will expect enough parking space for the event. Assure them this facility to make your guests’ participation convenient.

• Conference Programme: Plan each step of the conference, and make the necessary preparations for it. Have a record of the conference programme ready in your hand, throughout the event.

• Event Support: Have every supporting feature ready, with a team of experts. Audio-visual facility, printing, photocopy machine, and the security measures.

Add more plans to the list that you are going to need, and check out each step as you go through them. This will help you in meeting the entire conference requirements, and avoid exigency.

Training Programs and Planning Strategies at Various Conference Venues London

Corporate Training

Trainings are often given in companies and organizations usually regarding a new product launch or about new technology and services etc. These training programs arranged are for the betterment of the company in which the trainee leans and adapts to new skills and technology. The strength of the people to be trained further becomes a decisive point that whether it is to be planned on a large scale or an in-house training session would be enough.

Making a training plan needs attention and if it has to be organised on a huge scale then a conference venue in London must be hired. Following these simple steps ensure proper planning:

• Once you are being assigned the task of training arrangements, you must gather specific information from the business owners about the business and their strategy. Determining the training audience is also very important.

• The business owners and you together should decide that who will be delivering the training. Another question to be added here is that whether it will be done in person or online as these two training sessions will differ in arrangements.

• One must determine the desired outcome of the training organized. It is a particular subject on which the training has to be given. Or is it some special event that you want people to know? A person must be clear as what the business owner is actually looking for.

• Before the training session starts, the subject matter experts should join in as they are the people who are knowledgeable regarding the training content. If meeting in person is not possible then arrange a conference call or a business meeting with them.  

• Designate a team to design the complete training session. If the training is given online then related things are to be arranged such as projector, power point slides etc.

•  The location of the training is to be finalised quite in advance and if it is scheduled off-site, order all necessary supplies such as computers, projectors and other important stuff.

• Communicate the details with the training attendees including the time, location and date of the event so that they can prepare for things in advance.

Planning effective training requires all these components which must be implemented correctly in every way. 

Steps to Organize a Corporate Event Successfully at London Conference Venues

Corporate Event Planning

Proper planning and management is required to make any event a grand success. This also applies to corporate events in London. Effective organization of corporate events largely depends upon the location you choose. If the selected venue is easily accessible for the invitees and is well equipped with useful features, then it is certain that the event will turn out to be a successful one. The City of London is the financial hub where most of the business meetings and conferences are held because it is quite easy to find suitable London conference venues in this part. Here are different steps to be followed to organize a corporate event successfully in London:

Initial Planning

When you begin planning your event, you need to decide certain things which include:

• The date and time of event

• The availability of the conference venue

• The number of participants 

• The material required at the venue

• The overall cost of hiring the venue

• Different ways to cover the cost

• The schedule for the event

• The food menu at the venue

Deciding these key factors well in advance will be very helpful in organizing a corporate event effectually. Once the initial planning is done, the next step is the scheduling of tasks.

Scheduling the tasks

It is very important for you to prepare a timeline so that everything goes in a smooth manner. The guidelines to be followed to schedule different tasks are as follows:

• Take permission from the authorities

• Decide the kind of publicity you want to promote your event. 

• You can generate a web page for the corporate event. 

• Put signs and slogans at the conference venue to promote your event

• Confirm whether the required staff, services, and necessary apparatuses are available at the venue.

• Prepare an agenda and allocate time durations to the speakers so that you can manage to accomplish everything within the stipulated time.

• Coordinate and connect with the on-site event management staff.

• Ensure that everybody can easily access rest rooms. 

Executing the event

• Make sure that the technical staff is there to handle the technical equipment like projector, sound system, etc.

• Check that the seating arrangement is proper and the room is properly lit and air-conditioned.

• Try to arrange extra pens, notepads and most importantly your company’s pamphlets for promotional purposes.

• Talk to the event planners if anything else is required urgently. 

If you follow all the above mentioned steps, then your corporate event will definitely turn out to be a grand success and exceed everybody’s expectations.  

A Step-by-Step Guide to Plan a Meeting at Conference Venue in London

Meeting Planning

When you plan a meeting in London with the perspective to enhance your business results, you can be sure of one thing: you need to consider many different aspects to be the best in the industry. Let us highlight a step-by-step planning procedure to have a successful event at London conference venues.

Preplanning:

• Determine the purpose and objectives of your conference event or meeting.

• Consider the number of attendees and the special needs if any.

• Decide the date of the event and make sure it should not coincide with events of other companies with   same interests or does not fall on holidays.

• Plan the meeting in advance so that you get desirable venue in London

• Consider transportation needs

Finding the Right Venue:

• Determine what kind of venue will be best suitable for your event

• Select a convenient location that is accessible for attendees

• Determine the number of functions rooms available for you to hire

• Consider the various capacities of venues to make it easy for the attendees to accommodate

• Make sure of all the necessary facilities demanded by your type of event.

• Keep the comfort of attendees in your mind and this will help you decide on the venue with best facilities

Arranging Food and Beverage:

• Do not compromise on quality when it comes to selection of caterer for your event

• Allow enough time in your event for the attendees to have their meals or refreshments so that the food is not wasted because of hurry

• Try to serve a variety of food to impress your delegates

• Also, provide non-alcoholic beverages ion addition to beer, wines and spirits

Deciding the Layout:

• Conference and Hollow Square: If you are to hold interactive discussions with note taking activities, this type of layout is usually appropriate.

• U-shape: Suitable for groups less than 40 people where more of the discussions are addressed by the leader. Audio visual is set up at the open end of seating.

• Theatre: Appropriate for large sessions or conferences that do not need much of note taking.

• Classroom: This is the most often used set up for meetings and usually requires a huge hall or room. Tables are also provided for attendees to take notes and place other material.

Following this step-by-step procedure to have a healthy and successful event at conference venues in London.

3 Food Ideas For Your Next Company Meeting At Central London Conference Venues

Company Meeting

If you have been given the uphill task of planning food for the next business meeting of your company, then the best thing to do is plan early. Never under estimate the power of food at business conferences. Good quality food always relaxes at the atmosphere and makes people more comfortable. In a city like London, you can easily find plenty of conference spaces that boast excellent onsite catering service. Pick from the best Central London conference venues and plan with the caterer to ensure the food at your conference is success.

Here are 3 simple food ideas that you can use for your upcoming company meeting in Central London:

Breakfast Beverages

Breakfast is the essential meal of the day, which must include many healthy items to drink and eat. Kick off the conference with coffee. Arrange for coffee pots and supply your conference attendees with a range of coffee to choose from. You should not be fully partial to caffeinated selection and must remember about tea lovers too. So to please them, place a variety of tea bags and hot water in the room.

Brunch Menu

Muffins, breads, pastries, and eggs are most common selection for brunch. They are meant to be little heartier and fill the stomach of your conference guests. If you meeting is supposed to last the entire day, then options like whole-grain cereals, waffles, omelettes, cheese, breads, and assorted bagels are top-notch choices. Yoghurt and fruit trays are good diet-friendly alternatives too.

Lunch

For lunch, provide a wide variety of both hot and cold options. Whatever you plan for the lunch menu, do think nutrition. Include lots of high fibre items and complex carbohydrates, with a bit of fat and protein. For non-meat eaters, include plenty of fresh vegetables, soups, and vegetarian dishes. Regular non-vegetarians can have a variety of light chicken dishes. Light desserts, cookies, and pasta salads are good addition to your conference lunch.

The amount and type of food you require depends upon the number of guests attending your event. Hire top conference venues in London and plan your menu as per these ideas.

Top Conference Venues in London Right in the Heart of Capital City

Top Conference Venues

London is a networking hub and global business centre too. With so much to work upon in London, the businesses all around the globe make special efforts to enhance their presence in the city. Conferences, workshops, seminar and other corporate events are playing a dominant role in the growth of every business running in London. Conference venues in London have become highly in demand with the rising corporate events taking place every day.

Here is a list of top conference venues that can help you have a successful event through their state of the art facilities and dedicated staff to make it for you.

City Temple Conference Centre

This is a central London venue in the premise of a church in London offering conference facilities in its function rooms of various sizes. You can hold meetings and conferences for as low as 8 delegates up to as large as 900 guests.  All rooms are equipped with state of the art features like audiovisual technology, lighting and disabled access.

America Square Conference Centre

Located conveniently in City of London, this is another choice to make if you want have a high end conference in London. With 7 well equipped function rooms, the venue can arrange corporate events for up to 300 guests. Two of its function rooms are flooded with natural daylight. The venue also offers a cafeteria making it comfortable for the clients during the breakout in case you are not offering catering along with your event management.

London Chamber of Commerce

Established in the year 1881, London Chamber of Commerce offers a variety of multipurpose halls and function rooms to hire. Business delegates often are delighted with its special facilities like Wi-Fi, controlled lightening and natural daylight in many of its rooms. Arrange events for up to 250 clients here.

These are namely few venues for hire in the city. Apart from this, you will get a huge range of options in the capital city of London to hold your corporate events. 

Tips to Use Conference Rooms While Attending a Conference Event

Tips to Use Conference Room

Usually all professional places have the facility of conference rooms and these rooms are normally confined so that you can keep your meetings private and confidential. The conference rooms are well designed and are updated to the best of technology featuring white board, electronic phone systems and projector etc. There are certain rules to be followed while you are using a conference room.

Here are some of the tips to use the conference room:

If your company does not have such a meeting room, then one must hire a well facilitated conference venue in London. Some of these venues may even provide you with the catering for the people attending the conference.

For a conference call, those who are to be involved in the call must use a conference room so that you are not disturbing the team which has nothing to do with that conference call.  

If the reviewer of the conference or meeting does not have any personal office space, then one must conduct employee reviews and one on one talk inside the conference room without disturbing work of other employees.

Conference rooms in an office are available on first come first serve basis, so you need to plan things accordingly. In case if you need to arrange a conference as your scheduled task is on priority then you must inform others well in advance so that no two conferences clash as planned during the same day and time.

The conference room must be used for potential employee interviews as these are usually windowless and are private and secluded thus, making it an ideal place for such conversations.

One can even use this room for fun as company parties and lunches can be arranged in there. With large table and plenty of chairs it is an absolute place for small company gatherings.

These are some of the etiquettes that one must follow while using a conference room. 

How to Work Out a Tropical Theme for Your Business Meeting at London Conference Venues

Conferences in London are more often a dreaded part of work. Your employees may not look forward to these days full of meetings, as they can be tedious and tiresome. To spice things up at your business meetings, select and incorporate a ‘Tropical Theme’ idea. By arranging your London conference around this theme, you can make your employees enjoy the meeting. This increased enjoyment may lead to increased productivity and in return rise in your company profits.

London conference venues are well-equipped with advanced amenities and technical support staff to work out a creative tropical theme for your event. Take help from these dedicated staff members and plan the theme in this manner:

Conference Attire

Ask your employees to wear bright coloured shirts with tropical prints and patterns in them. Instruct them to wear sandals or flip flops and beach shorts too. On the day of conference, greet them with tropical lei to wear around their necks.

Venue Decorations

Use tablecloths with tropical images like palm trees, oceans, and beaches to cover the information or display table. Place grass skirts and seashell centrepieces to add an island effect in the room. You can position silk palm trees around the room too. Play tropical music like sounds of drumbeats during snack breaks.

Tropical Feast

Food is an important element of any event. Welcome your company employees with a continental breakfast including fresh fruits like grapes, melons, kiwi, bananas, pineapples, and strawberries. Banana nut bread and orange or pineapple juices will be a good addition for a healthy breakfast. For lunch, serve them pineapple chicken, coconut shrimp, and fruit salad.

Stationery

Use tropical themed folders with images of islands to insert conference literature. Bespoke palm tree pens and notepad will be perfect to take notes on.

Follow these tips and make your business meeting more fun and exciting. Hand over complimentary tropical coffee or tea mug to your employees at the end of the conference.

Throwing Light on Types of Conference Venues to Select From

Gone are the days when holding a conference in the premise of your company or any usual venue helped you achieve your objectives. With changing scenario and cutthroat market, each company needs to come up with new and creative actions to perform the best in industry.

The situation in which your clients and delegates have becomes familiar with the trendy conferences and meetings hosted by several top class organizations, it becomes essential for you to host a corporate event in style at any of the unique conference venues in London.

Hotel Venues

An extravagant event can be hosted by hiring a hotel venue. It not only leaves an everlasting impression on your clients but also helps you get rid of hassle in planning and execution of your event. A number of 4 star and 5 star hotels in London offer well equipped function rooms to arrange conference events in London. Whether it is for 50 or 500 delegates, these venues are perfect to hold conference and meetings. Their high-tech and state of the art features play an important role in making your event successful.

Dedicated Function Rooms and Halls

There are some halls and venues especially designed to hold corporate events in London. Over the recent years, these venues have taken up pace especially for large-scale events. All these venues are furnished with wonderful decor and are also equipped with best technological assets.

Unusual Venues

The demand of unique venues in London has gone high with the emergence of trendy and stylish event management skills. Some of the most unusual venues in London can be found the capital city. There are historic landmarks, museums, floating venues our outdoor parks and gardens to hold unusual corporate events.

Select any stylish venues from the types above and have promising conference or meeting in London.

Conducting Seminar Events at Conference Venues in London

You certainly need to consider few crucial aspects if you are planning for a seminar in London. It is important to focus skilfully on each detail o your event to deliver the best to your attendees. Here are a few of the steps to keep in mind while conducting a seminar in capital city:

Determine the Purpose of your Event:

The objective to hold a seminar is highly important. Once you are clear about your goals to reach by imparting knowledge, you will be able to execute the event more efficiently.

Schedule your Event:

Schedule your seminar by short listing the attendees, food menu and settle down for a date, time and venue for the event. 

Hire a Conference Venue:

You will have an abundant choice of seminar and conference venues to select from. Selecting one of the conference venues in central London will help your guests to reach conveniently. Hire a venue as per the capacity of its function rooms. Check for the technological facilities like AV support, PHP projectors, furniture, layout and catering equipments. 

Dedicate an Agenda:

Make sure to jot down an agenda for your seminar to run smoothly throughout. Allot durations to different speakers so that time management remains the key of your success too. Distributing responsibilities in your team will help in the success of event. 

Arrange for Extra Items:

A packet of brochures, pen and notepad or some other promotion material can make your event impressive. Apart from this, arrange for ideal caterers to serve refreshments or food. 

Considering all the above factors is sure to turn your seminar event into a successful one. Share your expertise and promote your company’s products and services by arranging a successful seminar offering useful and interesting information to your clients and delegates.